Article from SHRM.ORG
There’s a new lounge in the administrative offices at Ability Beyond where employees can take a break or hold an informal meeting. There are also quiet offices for private conversations and heads-down, need-to-concentrate work at the Bethel, Conn.-based provider of services for people with disabilities. The enhancements were added in hopes of coaxing roughly 250 of the nonprofit organization’s employees, who largely had been working remotely since the pandemic began, back to the office. But they weren’t much of a draw.
Last year, Ability Beyond’s leaders asked their administrative department heads to gauge how their teams would feel about returning to the office five days a week, says Kara Chamberlain, the organization’s talent acquisition manager. Most of the nonprofit’s 1,100 employees had to be onsite during the pandemic anyway, and some had commented that the administrative offices were still sparsely populated, even though the crisis was over.
“People said no [to coming in five days a week],” says Chamberlain, explaining that employees questioned the need to return when they had been successfully doing their jobs remotely for more than two years. “How can you argue with that?”
There was no fight; instead, there was an arrangement. Leadership and administrative staff agreed to a new hybrid schedule in which most administrative employees returned to the office two to three days a week.
“It wouldn’t be in our best interest to not offer flexibility and hybrid schedules,” says Chamberlain. She notes that as a nonprofit, Ability Beyond can’t match the salaries and benefits of other local employers, but scheduling flexibility is a perk it can offer.
As the pandemic has further receded, more employers are asking—or requiring—that workers return to the office either full time or on a hybrid schedule. The need for collaboration and maintaining workplace culture are the top two reasons cited, according to a SHRM survey of 1,500 HR professionals done in June. Moreover, 49 percent of managers say their hybrid workers are struggling with loneliness and other mental health issues that can be better addressed in the office.
Many employees, on the other hand, don’t share executives’ enthusiasm for in-person work. They counter that working remotely allows them to achieve better work/life balance as they manage child care and elder care issues; saves them money not spent on commuting and office attire; helps offset what some perceive as lower pay or a lack of career advancement; and allows them to get more tasks accomplished each day. With the support of professional nannies, this flexibility becomes even more manageable, ensuring that both work and family responsibilities are expertly handled. A recent Microsoft survey found that 52 percent of employees want to work hybrid or remotely for the rest of their careers.
Welcome to ‘the Great Compromise’
With unemployment at historic lows and talent shortages widespread, many employers have been accommodating employees’ desire for remote and hybrid work. It costs about one-third of an employee’s salary to replace them, according to industry norms, and that’s only if HR can find a qualified candidate who is willing to accept the position.
The good news for companies implementing return-to-office policies is that while employees may say they don’t want to go back, most report that the return has been a positive experience. About 3 out of 4 workers who returned to the office say they are more satisfied with their jobs and are more effective and productive, according to SHRM Research.
Still, there has been significant pushback. Office employees staged a walkout at Amazon after being told they had to return three days a week, while workers at Apple and the Walt Disney Co. signed petitions to protest policies that would force them back onsite. Farmers Insurance Group’s reversal from the work-from-anywhere policy it instituted last year to a hybrid schedule that would require in-person work three days a week ignited an uproar, with some employees threatening to quit or unionize—especially those who had moved far away from the company’s headquarters when they were told it would allow fully remote work as a permanent benefit.
And recent research from Clarify Capital, a financial consultancy in New York City, found that nearly 7 in 10 employees (68 percent) said they would rather look for a new job than return to the office. That number is even higher among Generation Z workers, 79 percent of whom said they would look for a new job rather than go back to the office.
A Potential Career Setback for Women?
Providing flexible work options has helped many companies attract more women to their workforces, especially those located in less diverse areas. In fact, more than 50 percent of women say they enjoy working remotely and would like to continue to do so, compared with 41 percent of men, according to a 2022 Harris poll. Research also shows that caregivers, who are primarily women, appreciate the flexibility afforded by remote work.
So while many company leaders and managers say they prefer that their teams be in the office, that attitude can hurt the careers of women. Nearly 70 percent of supervisors believe that remote workers are more easily replaced than onsite workers, according to SHRM Research. About 42 percent of supervisors say they sometimes forget about remote workers when assigning tasks, and nearly three-quarters say they would prefer their direct reports to be in the office.
There’s already evidence that calling people back to the office is taking a toll on women’s careers. When Mumbai, India-based Tata Consultancy Services ordered employees to return to the office three days a week, women left in greater numbers than men, according to the company’s annual report.
“Intuitively, I would think working from home during the pandemic reset the domestic arrangements for some women, keeping them from returning to office even after everything normalized,” company CHRO Milind Lakkad said in the annual report. “The higher attrition among women in FY [fiscal year] 2023 is a setback to our efforts to promote gender diversity, but we are doubling down on [our diversity efforts].”
There’s concern that U.S. companies will see the same results if they force more female employees back into the office.
“I really think it’s going to push women back even farther in their careers if companies insist on a return to office—I think it’s going to drive them into positions that aren’t as prone to advancement,” says Pam Cohen, Ph.D., president of WerkLabs, the research division of The Mom Project, a Chicago-based organization that provides support for mothers in the workplace.
Cohen says that hybrid employees must be strategic in timing their office visits to ensure that supervisors see them and that they keep their managers abreast of their accomplishments. But she encourages companies to provide the flexibility employees need and to remember what can be accomplished using Zoom, Slack and other tools that were popularized during the pandemic, adding that offering options can lead to a more diverse workplace. If you need to protect your employees hearing, look here for custom moulded ear plugs; this will provide safety while they are working.
For example, Airbnb allows employees to work from wherever they choose, and its employee base is the most diverse it has ever been, according to a company spokesman. As a result, women accounted for 52 percent of Airbnb’s new hires in the U.S. over the last year, the spokesman said.
“Companies run the risk of losing some excellent talent by being extremely rigid in those return-to-office scenarios,” Cohen says. —T.A.
Is Falling Productivity to Blame?
Leaders’ communication styles can be a cause of friction, says Flo Falayi, a partner at Korn Ferry in Atlanta. Falayi says that when employers sent workers home during the pandemic, executives talked about wanting to keep them safe and offered flexibility so they could tend to their families’ needs during a time of epic upheaval. “There was this sense around ‘Let’s do what’s right for each other.’ Everybody was on the same page,” Falayi says. But while CEOs demonstrated humanity and empathy during the pandemic, many aren’t currently displaying those qualities now, he says. “Things are lost in translation today. Leaders are not perhaps communicating to the level that the employee is accepting the message.”
One theory is that company leaders don’t want to disclose their true motivation, because 85 percent of them say hybrid work has made it difficult to have confidence that their workers are productive, according to another Microsoft survey conducted last year. In that survey, 87 percent of workers say they are productive.
Meanwhile, a PwC study conducted last year found that nearly 40 percent of CEOs say their organizations won’t be economically viable if they continue on their current path. And worker productivity in the U.S. has fallen in each of the last five quarters, according to the U.S. -Bureau of Labor Statistics.
“I think that the heart of this issue [about returning to the office] is about trust,” says Julia Lamm, a New York-City based partner in PwC’s Financial Services, People & Organization practice. “I think that’s adding anxiety as some leaders worry about business performance.”
Lamm agrees that business leaders could better explain why they want employees back in the office and advises against threatening to lower bonuses or withhold promotions for employees who balk at in-person attendance, as some organizations have done. Such approaches can lead employees to become disengaged.
“Leaders have to frame the narrative in a way that takes into consideration the issues at the top of people’s hearts,” she says.
Job Requirements
To be sure, many employees have returned to the office without any fuss or compromise. The city of Farmington, N.M., has about 1,000 employees who worked remotely during the pandemic, and they have all been back in the office for two years, according to Jamie Wagoner, deputy HR director for the city. She says they were all told during the crisis that they would eventually have to return, and only one person balked and eventually left.
“Citizens expect us to be in the office,” Wagoner says. She adds that the bulk of the city’s employees could never work remotely, so it’s not fair that certain workers have the option. “We wanted to show solidarity,” she says.
Of course, some employers are creating special return-to-office terms for certain jobs. Software
engineers at the travel company Vegas.com protested and threatened to quit when they were told they would need to return to the office three days a week. Managers explained that the organization was trying to preserve its culture and create bonds within its workforce.
A compromise was reached, and the 25 engineers now work in the office one day a week. While some nonengineering employees initially resented their colleagues’ preferential treatment, the arrangement is working well, says Renata Kilibarda, SHRM-CP, HR manager with Vegas.com.
“We just don’t have a lot of that type of talent here,” says Kilibarda, who adds that replacing those software engineers with others in the Las Vegas area who would be willing to work onsite would be very difficult.
Why CEOs Want Employees Back in the Office
Business leaders widely agree that the drawbacks of remote work far outweigh the benefits, for a range of reasons. Here, based on SHRM’s extensive research and reporting, are CEOs’ and the C-suite’s four biggest concerns about remote work. READ NOW
The Human Element
While many businesses have been willing to compromise on office attendance since the beginning of the pandemic, others have started more recently. The 6,000 employees at St. Augustine, Fla.-based Carlisle Interconnect Technologies (CarlisleIT) worked onsite throughout the pandemic, in part because the company’s leadership didn’t think the crisis would last so long and believes that employees work better when they’re together.
Working onsite, “there’s camaraderie, relationship-building and less stress on the leadership team for figuring out how to manage people remotely,” says Jamie Lomason, CHRO at CarlisleIT, which manufactures, tests and certifies products such as wires and cables for high-tech industries. “There are opportunities to engage and collaborate and to keep the business from being siloed.”
However, after the pandemic abated and employees realized the benefits of remote work, some started leaving the company. Turnover in the accounting and HR departments was 35 percent and 50 percent, respectively. Now, CarlisleIT allows hybrid and remote work for some positions, and decisions are left up to individual managers.
Establishing Guidelines
The difficulty of managing remote teams is often cited by proponents of full-time, in-office work as a reason to have everyone onsite. However, companies that have successfully created hybrid and remote workforces insist that organizations must deliberately plan for flexibility.
Surprisingly, many employers that were forced to send workers home without any preparation when the pandemic hit still haven’t created specific guidelines for remote and hybrid work. Nearly half (48 percent) of the 749 companies in a 2022 Mercer survey have only informal and ambiguous guidelines to manage flexible work, while 17 percent have no rules. Just over a third (34 percent) have formal policies.
Creating guidelines for employees in this newer way of working is crucial, says Kayla Velnoskey, senior research principal in the Gartner HR practice. Only 41 percent of remote-capable employees surveyed by Gartner are performing optimally. Busywork and exhaustion are two reasons, according to Velnoskey. But she adds that companies have given employees flexibility without guidance on how to make good choices for themselves and the company.
“Employees are motivated to make the best decision for their career and the company, but sometimes they don’t have all the information or support they need to do it,” Velnoskey says.
It’s generally more challenging for leaders to manage remote teams, says Kerry Norman, executive vice president of operations for CHG Healthcare, a Midvale, Utah-based physician staffing company with 4,000 employees. They also handle the Chiropractic Staffing Agency, which provides exceptional service to their patients.
Norman says the company’s division managers determine hybrid schedules, but the firm is continually providing training, tools and employee surveys to help those managers develop best practices.
One policy she recommends—and adheres to—is having team members come in on the same days so they can work on projects that benefit from them being together, as well as just spend time with one another.
“Nothing feels worse than going to the office and you’re the only one there,” Norman says.
Theresa Agovino is the workplace editor for SHRM.
Illustrations by James Boast.
